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Reminder lists

A reminder list is a named container for related reminders: Groceries, Medical to-dos, Family calls, Books to read. Each item is a reminder with a title, optional date and a done/pending state. Marking an item as done doesn't delete it — it stays in the list's history in case you want to review it or use it again.

Lists live inside a Space (or pinned to a page) and are distinct from tasks: tasks have status, priority, assignee, description and a due date with an urgency bucket; lists are lighter, designed for "things to buy/do/call" without the ceremony of a board.

Creating a list​

Three paths:

  • From chat: "create a reminder list called Groceries in the Home Space" and it's created.
  • From a page: inside the editor, the floating toolbar has the Create reminder list button. It inserts an inline card pointing to the new list and creates the real list right away.
  • From the dashboard: the Reminder lists section has its own + button.

Adding a reminder​

Individual reminders live on the calendar and are tied to the list by name. From chat you say "add milk to the groceries list" and it's added (with no date, if you don't ask for one).

This means a reminder with a date also automatically appears on the calendar alongside your events, tasks and due dates. A reminder without a date only lives inside the list.

Marking as done​

When you complete an item ("I already bought the milk"), the reminder is marked as done with the current time, but the row isn't deleted. The list keeps showing the history of what you've marked, which is useful when you want to review what you did or re-add something recurring. If you really want to delete it (not just mark it done), ask "delete the X reminder".

Via chat​

The agent can:

  • "create a reminder list called Books to read"
  • "rename the Groceries list to Weekly shopping"
  • "add 3 items to the groceries list: milk, bread, coffee"
  • "show me what's pending on the medical to-dos list"
  • "mark milk as done"

How it looks on the dashboard​

In the Administration tab, the Reminder lists section shows each list with its name and the pending-item count. Tap a list → you enter the detail with items grouped (pending on top, done below). Long-press on a list opens the iOS 26 contextual menu (Rename, Delete).

What lists are NOT​

  • They are not tasks — if you need granular status (To do / In progress / Done), priority, an assignee or subtasks, use tasks.
  • They are not notes — if you need to write long or structured text, use a page.
  • They are not an isolated calendar — a reminder with a date appears on the consolidated calendar like any event. The difference is that it belongs to a named list.