Entities
When you sign up for Clatri, the first thing you do — without realizing it — is create a personal entity. It's your default profile: your country, your currencies, your tax ID, your language. Everything you register from that point on — expenses, medications, tasks, appointments — is associated with that entity.
But an entity is not just a profile. It's an isolated data space. Each entity has its own chat, its own calendar, its own bank accounts, its own history. If you own a coffee shop, the shop's expenses shouldn't mix with your personal expenses. That's what business entities are for.
The rule is simple: a user can have one personal entity and multiple business entities. You switch between them from the navigation bar, and each one functions as an independent world.
Registration: first you, then your business
During onboarding, Clatri guides you step by step:
- Country and currencies — defines where you operate and in which currencies. If you hold crypto, you can register it too, though the system treats it as investments, not as currencies
- Tax ID — your personal identification number (optional but recommended)
- Health data — biological sex and birth date (optional)
- Do you have a business? — if you answer yes, Clatri asks for your company details
That last step is where the system forks. And the key question is: does your business have a tax ID separate from yours?
Tax separation: independent entities vs sub-entities
This concept is simpler than it sounds. In most countries, a business can operate in two ways:
With its own legal identity — the company has its own tax identification number, different from yours. It's a separate legal entity: it has its own bank accounts, its own obligations, its own accounting. In Clatri, this translates to an independent entity: completely separate from your personal entity, with its own data across all domains.
Without its own legal identity — you operate as a sole proprietor. Your business uses your same tax identification number. This is common for informal businesses, freelancers, or ventures that are just starting out. In Clatri, this translates to a sub-entity: a business entity that depends on your personal entity.
The practical difference matters:
| Independent entity | Sub-entity | |
|---|---|---|
| Tax ID | Its own (different from personal) | Same as personal |
| Country and currencies | Can be different | Inherited from personal entity |
| Finances | Completely separate | Shared — accounts, transactions, investments, obligations, and other financial data are visible from both entities |
Why are finances shared in sub-entities? Because if your business operates under your same tax identification number, your bank accounts are legally the same. It doesn't make sense to create duplicate accounts. Clatri reflects that reality: the sub-entity sees the personal entity's accounts and vice versa, and each transaction is recorded in the entity where you created it.
When your business entity is a sub-entity, you can view data in aggregated mode (personal + business together) or separate mode (business only). This is useful for seeing the full picture of your finances or for isolating just the business transactions.
Sharing entities
Clatri lets you share an entity with other users. From the entity's settings section, you can invite someone by entering their email address or user ID, and define what level of access they'll have.
Permission levels
- Owner — full access, can manage the entity and invite other users
- Editor — can view and edit data within the allowed domains
- Viewer — read-only access
Access domains
In addition to the permission level, you define which domains the person can see:
- All — complete access to all domains
- Finances — accounts, transactions, investments, debts
- Health — conditions, medications, body metrics. You can share all health data or only menstrual cycle tracking, without exposing the rest of the medical information
- Management — tasks, habits, calendar, bookmarks
- Docjects — projects and issues
- Chat — conversation history
You can combine them: for example, share only Finances with your accountant, or Finances and Management with your business partner.
Invitations
When you share an entity, the other user receives an invitation they can accept or decline. Only if they accept does the entity appear in their entity list with the permissions you defined. This protects both parties: you control who has access, and the other person decides whether they want to receive that information.
Use cases
- Couples — share the personal entity with Finance access to manage money together
- Companies — share the business entity with employees, each with permissions adjusted to their role
- External accountant — viewer access to Finances so they can review without modifying
- Friend groups — share a business entity for a joint project or trip
- Menstrual cycle tracking — Clatri allows sharing only period tracking with another person, without exposing the rest of the health data