Entities

When you sign up for Clatri, the first thing you do — without realizing it — is create a personal entity. It's your default profile: your country, your currencies, your tax ID, your language. Everything you record from that moment on — expenses, medications, tasks, appointments — is associated with that entity.

But an entity is not just a profile. It's an isolated data space. Each entity has its own chat, its own calendar, its own bank accounts, its own history. If you have a coffee shop, the shop's expenses shouldn't mix with your personal expenses. That's why business-type entities exist.

The rule is simple: a user can have a single personal entity and multiple business entities. You switch between them from the entity selector in the chat app bar or from the dashboards, and each one works as an isolated data space.

Signup: you first, then your business

During onboarding, Clatri guides you step by step:

1. Country and currencies — defines where you operate and in what currencies. If you handle crypto, you can register it too, although the system treats it as investments, not as currencies
2. Tax ID — your personal tax identifier (optional but recommended)
3. Health data — biological sex and date of birth (optional)
4. Do you have a business? — if you answer yes, Clatri asks for your company info

That last step is where the system branches. And the key question is: does your business have a separate tax ID from yours?

Tax separation: independent entities vs sub-entities

This concept is simpler than it sounds. In most countries, a business can operate in two ways:

With its own legal personality — the company has its own tax ID, different from yours. It's a separate legal entity: with its own bank accounts, its own obligations, its own bookkeeping. In Clatri, this maps to an independent entity: completely separated from your personal entity, with its own data across all domains.

Without legal personality — you operate as a natural person with commercial activity. Your business uses your same tax ID. This is common in informal businesses, freelancers, or startups that are just beginning. In Clatri, this maps to a sub-entity: a business entity that depends on your personal entity.

The practical difference matters:

	Independent entity	Sub-entity
Tax ID	Own (different from personal)	Same as personal
Country and currencies	Can be different	Inherited from the personal entity
Finances	Fully separate	Shared — accounts, transactions, investments, obligations and other financial data are visible from both entities

Why are finances shared in sub-entities? Because if your business operates with your same tax ID, your bank accounts are legally the same. There's no point in creating duplicate accounts. Clatri reflects that reality: the sub-entity sees the personal entity's accounts and vice versa, and each transaction is registered in the entity where you created it.

When you view your business entity as a sub-entity, you can see the data aggregated (personal + business together) or separated (business only). Useful both for seeing the full picture of your finances and for isolating just the business movements.

Sharing entities

Clatri lets you share an entity with other users. From the entity settings section, you can invite someone by entering their email or user identifier, and define what access level they'll have.

Permission levels

• Owner — full access, can manage the entity and invite other users
• Editor — can view and edit data within allowed domains
• Viewer — read-only access

Access domains

In addition to the permission level, you define which domains the person can see:

• Everything — full access to all domains
• Finances — accounts, transactions, investments, debts
• Health — conditions, medications, body metrics. You can share all health data or just menstrual cycle tracking, without exposing the rest of the medical information
• Administration — spaces, pages, boards, tasks, reminder lists, habits, calendar, contacts
• Chat — conversation history

You can combine them: for example, share only Finances with your accountant, or Finances and Administration with your business partner.

Invites

When you share an entity, the other user receives an invite they can accept or reject. Only if they accept does the entity appear in their entity list with the permissions you defined. This protects both sides: you control who has access, and the other person decides whether they want to receive that information.

Use cases

• Couples — share the personal entity with Finances access to manage the books together
• Companies — share the business entity with employees, each with permissions tuned to their role
• External accountant — viewer access to Finances so they can review without modifying
• Project partner — editor access to a business entity so they can log transactions, manage tasks, and see pending items with you
• Cycle tracking — Clatri lets you share menstrual cycle tracking only with another person, without exposing the rest of the health data